Constructing a more automated future for building control inspections

Author: Robin Barber

Robin Barber
July 15, 2020

Robin Barber, Product Owner of Built Environment at Arcus Global

With 2020 a tipping point for the digitalisation of building control and other crucial infrastructure services, we’re seeing many organisations look to cloud technologies as a way to maintain service delivery whilst managing risk. Local councils, public sector organisations, builders, and those working in the construction industry are having to find ways of adapting and operating in a whole new way. To accommodate restrictions on usual activity and follow rules like social distancing.

Under the Government coronavirus guidelines, building control bodies are being urged to continue checking any building work that’s being carried out, which is understandable as not doing so could have dire consequences. The Ministry for Housing, Local Government and Communities (MHCLG) said in an update on the application of Building Regulations that:

Building Control Bodies may wish to consider the use of alternative methods of checking compliance to supplement physical inspections, for example using digital photographs and video or other remote means of checking compliance.”

Although most building control inspectors are most probably used to travelling around sites, meeting people face-to-face and making decisions on the ground, lots of these processes are out of the question for the time being. Instead, building control services need to figure out a way to address these new challenges, providing solutions for the short-term but more importantly looking at how they can drive decision-making and value in the future. It’s important for everyone from every sector to consider where we go from here, thinking about how any changes we make can be maintained in the months and maybe years to come.

Flexible hours of operation and inspection requests

As part of the Government’s bid to restart the economy, we’re seeing building sites with longer hours of operation. Local authorities can now permit requests for longer site opening times, allowing for more flexible working to help builders maintain social distancing measures.

This is a great example of a practice which is ready for digitalisation. It’s an opportunity to aid the recovery of the sector, something that we’ve already taken up, by providing fully automated application forms to help planners, site managers and local authorities to manage this process.

Automating the whole application process and using online forms can help local authorities to record decisions and issue permits, quickly and simply. It mirrors the digitisation already happening for planning applications and no major delays have been reported during the last few months – with applications still being decided within the permitted time frame in many cases. It’s never been as important to deploy these solutions quickly, and I think this new prioritisation of speed is something we’ll see carrying on well into the future, as well as increased take-up of automated processes.

Moving inspection forms online, removes the need for someone in an office to search for the case and update the record. It also saves the builder from having to wait until the day of the inspection to try and ring the service, hope that they can get through, and find out whether the permit has been granted. By eliminating the time-consuming application processes, sites will be able to take advantage of the new opening hours at a faster pace.

Digital compliance

But inspection requests aren’t the only area of building control that can benefit from automation. As the MHCLG guidance suggests, we’re also seeing changes to the way physical inspections are being carried out and cloud-based build control applications have a part to play here too. Here’s how it could work:

Where a physical visit is not required and may be substituted with photos or videos, an instructional email may be sent to the relevant party.   This may include the requirement of what to capture,  for example, ‘padstones under an RSJ’.  The builder then replies to the email and these are directly updated into the correct area of the solution. Removing the need to download, upload and index images.

While it might not sound like much, automating a new process at the point of inception gives far more adoption to change than putting in a workaround to an already busy department. Cloud-based applications are well placed to give local authority building control services an effective way to manage operations. Not only does this approach join up processes but it also means that data is secure and accessible to staff and citizens when they need it.

Simply put, people want to know what’s going on. This is a good way of bringing information together and giving local authorities greater transparency and control of sites and cases.

Final thoughts 

The digitisation of building control is part of the wider transformation taking place across the bricks and mortar industry, and it greatly benefits councils and the public sector at large. If there is one thing the last few months have shown us – it’s now or never. Those who were already running cloud-based applications and automating applications have been better equipped to respond to the restrictions that have been applied.

Automating building control, gives organisations an extra layer of resilience. With details of inspections, decisions and notes all in one place, the technology can help local authorities to stay on top of building regulation applications and other building control queries now and in the future.

About Arcus Global

Arcus Global, formed in 2009 and based in Cambridge UK, is a market leading GovTech cloud company, delivering mission critical technology solutions that enable local authorities and other public sector organisations to transform their service delivery to citizens.

The Software as a Service division of Arcus has developed a platform based suite of Applications for Local Government. Addressing the challenge of legacy technology in C
itizen Digital interaction, Planning, Building Control, Licensing, Environmental Health. Arcus has grown to over 30 customers including Folkestone & Hythe District Council, Eastleigh Borough Council and the London Borough of Southwark.

The Cloud Infrastructure Division of Arcus provides Consultancy, Managed Services and Cloud Storage to a large number of Public Sector bodies across Central Government, Local Government, the NHS and the Education sector.


Kate Warboys, Marketing Manager at Arcus Global