HR Assistant

£Competitive

Cambridge

Part-time, approx. 20 Hours
( 9:30 - 1:30 Mon-Fri or 9-5 3 x days a week )

Closing Date: 30th June

Role Purpose

The purpose of the HR Assistant role is to provide generalist support within the HR function ensuring that all administration linked to the HR Department is up to date on a day-to-day basis.  Specific duties are varied and will cover most areas on the operational side of the HR Department:

  • Provide confidential and professional administration support across the employee life cycle

  • Supporting Line Managers and employees interpret HR policies and process

  • Providing first level support on ER issues

  • Provide an efficient start to finish recruitment service, including on-boarding new employees

  • Maintain information on all HR systems to ensure that these are accurate and up to date

  • Maintain the HR section of the intranet ensuring the effective communication of information to employees


Responsibilities

  • Maintain employee data to ensure that it is up to date and consistent, in accordance with our internal and external requirements

  • Support all resourcing activity including the drafting of job specifications, advertising, liaising and negotiating with agencies, database management, interview scheduling, delivering candidate feedback and managing the reference process

  • Accurately draft contracts of employment, references, visas, starter correspondence, and administer the induction programme

  • Provide support to Line Managers and Employees on HR queries, including employee relations

  • Manage the training courses, schedule all administration related to setting up of training course arrangements and maintain up to date records of training activity

  • Provide business with up to date HR information and data analysis to include organisation charts, vacancy lists, holiday and absence records

  • Update HR Policies and templates to reflect changes to legislation and business requirements

  • Administer all Benefits: PMI, Cashback Plan, Pension, Cycle to Work etc

  • Participate in HR initiatives as required


What do you need:

Essential:

  • Able to work in a confidential manner and handle sensitive information appropriately

  • Significant experience as an Administrator in a dynamic environment, ideally IT

  • Ability to build effective client relations, understanding when to escalate queries

  • Exceptional record management skills

  • Excellent attention to detail and good organisational skills

  • Strong team player who can juggle a varied and busy workload

  • Competent with Microsoft Office

Desirable:

  • Ideally graduate caliber

  • Some experience as an HR Administrator

  • Basic knowledge of employment law

  • Experience of recruitment processes

  • Familiarity with HR databases

 
Kate Warboys